SmartNote2Self™ - PRIVACY, COOKIE & AI USE POLICY

Last Updated: November 29, 2025

SmartNote2Self™ (“we,” “us,” “our”) is committed to protecting your privacy and handling your personal data lawfully, fairly, and transparently.

This Policy explains how we collect, use, store, and protect your information when you:

visit SmartNote2Self.com,
subscribe to our content or download resources,
interact with our journals or educational tools
or use any SmartNote2Self™ AI-enabled features ("AI Tools").

This Policy is written to comply with:

Jamaica Data Protection Act (JDPA)
GDPR (where applicable, e.g., EU/EEA visitors)
Generally accepted international privacy standards

By using SmartNote2Self.com, you agree to this Policy.

1. Data We Collect

We collect only what is necessary to deliver our services.

1.1 Personal Data You Provide

Name
Email address
Subscription or product preferences
Information submitted via forms (feedback, questions)

1.2 Automatically Collected Data

IP address
Device and browser type
Pages visited
General analytics (non-identifying)
Cookie data (see Section 8)

We do not collect sensitive categories of personal data unless you voluntarily provide it.

2. How We Use Your Data

We process your information to:

Deliver journals, affirmations, and SmartNote2Self™ content
Send newsletters and product updates (with your consent)
Improve website performance and user experience
Analyze website usage and trends
Fulfill legal obligations under JDPA and GDPR

We do not use your data for automated decision-making or behavioral profiling.

3. Legal Basis for Processing

We rely on the following legal grounds:

Consent — subscribing, downloading products, accepting cookies
Legitimate Interest — improving security, preventing abuse, analyzing performance
Contractual Necessity — delivering paid or requested services
Legal Obligation — where required by JDPA/GDPR

4. How We Store & Protect Your Data

We use administrative, physical, and technical safeguards, including:

Encrypted storage (where applicable)
Access limited to essential team members or processors
Industry-standard TLS for email and data transmission
Regular privacy reviews and data minimization
No unnecessary data retention
Secure deletion protocols

Data is retained only as long as necessary to fulfill the purposes listed in this Policy.

5. Your Rights (JDPA + GDPR)

You may exercise the following rights:

Access your personal data
Request correction of inaccuracies
Request deletion (“Right to Erasure”)
Withdraw consent at any time
Obtain a copy of your data (“Data Portability”)
Object to certain processing activities
- Individuals may object to processing of their personal data.
  This right applies only to their own data and does not extend to public records, historical archives, or aggregated datasets that do not identify the individual.

To exercise these rights: email: marcelle@smartnote2self.com

6. Sharing Your Data

We do not sell your information.

We may share limited data with trusted service providers who assist with:

Email delivery
Analytics
Website hosting or security

Each provider must comply with confidentiality and data protection obligations.

7. International Transfers

If data is transferred outside Jamaica or the EEA, we ensure:

Standard Contractual Clauses (SCCs), or
Transfers only to jurisdictions deemed adequate under GDPR/JDPA, or
Equivalent protective measures

8. Cookie Policy

SmartNote2Self uses cookies to:

Understand visitor behavior
Improve site performance
Remember preferences (e.g., theme settings)

8.1 Types of Cookies

Essential Cookies — required for website functionality
Analytics Cookies — anonymous usage data
Preference Cookies — save your individual settings for optimal experience on site

8.2 Managing Cookies

You can manage or disable cookies directly from:

The SmartNote2Self cookie banner, or
Your browser settings

Rejecting cookies may affect performance but will not block content.

9. Third-Party Links

Links on SmartNote2Self.com may direct you to external sites.
We are not responsible for their privacy practices. Please review their policies independently.

10. Children’s Privacy

We do not knowingly collect information from individuals under age 16.
If you believe such data was collected, contact us immediately.

11. Public Data Disclaimer

SmartNote2Self AI tools may analyze publicly available information, government reports, or archival records (e.g., Ministry of Finance, Jamaica (MOF, Jamaica) FINSAC documentation). These materials are public records and do not constitute personal data. Therefore, JDPA and GDPR rights related to erasure, objection, or restricted processing do not apply to public archival data.

11.1 AI Use & Liability Disclaimer

SmartNote2Self provides educational AI tools designed for reflection, journaling, creativity, personal growth, and personal well-being.

11.2 Nature of AI Output

AI-generated content may:

Be incomplete, imprecise, or speculative
Contain errors or interpretations
Require human judgment

AI output is not a substitute for:

Medical advice
Legal advice
Financial advice
Psychological counselling
Emergency or crisis resources

11.3 User Responsibility

By using SmartNote2Self AI tools, you agree that:

You are solely responsible for how you interpret or use the output
You must not rely on AI for decisions requiring professional or licensed expertise
You will seek appropriate professional guidance when needed

11.4 Limitation of Liability

SmartNote2Self, its owner, and its affiliates are not liable for:

Any decisions, actions, or inactions taken based on AI output
Any damages resulting from reliance on AI-generated responses
Any misinterpretation of AI content

Our AI is provided “as is,” for informational and educational purposes only.

12. AI Legal Responsibility & Third-Party Data

SmartNote2Self provides AI-generated summaries, analyses, and interpretations of publicly available information (“Public Source Data”). All AI output is automatically generated and is provided for informational, educational, and analytical purposes only.

We do not verify or guarantee the accuracy, completeness, or reliability of any AI-generated output.
SmartNote2Self does not assert that any allegation, inference, or statement presented by the AI is true.

All AI outputs should be independently verified by users. SmartNote2Self is not responsible for errors, omissions, or outdated information contained within Public Source Data such as government archives, newspapers, or court reports.

If any AI output references an individual and you believe it is inaccurate, outdated, harmful, or should not be processed, you may request removal or suppression of such content by contacting us as instructed below.

SmartNote2Self will take reasonable steps to restrict future AI processing involving that individual’s personal data, except where the information forms part of the public historical record.

AI outputs do not constitute:

journalism,
fact-checked reporting,
legal conclusions,
or professional advice.

Users accept full responsibility for how they interpret and use AI output.

13. Updates to This Policy

We may update this Policy to reflect legal, operational, or technological changes.
Updated versions will appear on this page with a revised date.

14. Contact Us

For questions about privacy, cookies, or AI usage:

Email: marcelle@smartnote2self.com
Owner: Marcelle Smart

SmartNote2Self Your Guide to Digital Wellness and AI